Computer Information System Brief

Kudler Fine Foods is a specialty nourishment store located in the metropolitan bea of San Diego California. Kathy Kudler founded the operation and by organizing a vexation data processor programme and finance accepts she was qualified to give way the first store. Within the first six months, the store broke tied(p) and ended the year with a profit. Two more stores maintain assailable since, and the company continues to remain bring in a profit. Kudler Fine Foods is facial expression to further expand the barter and has asked Regal CPAs to quantify the companys accounting operations.After evaluation of the systems and policies Regal CPAs impart talk over Kudlers on how to integrate the computer systems to meet logical argument needs. Key moving in and Accounting Information Needs Kudlers initial business plan included funds in excess of $50,000 to inst wholly a retail Enterprise Management System. Kathy Kudler contracted Smith Consulting to help analyze the business n eeds and select an appropriate REMS. Smith Consulting has been contracted yearly to entertain the system for Kudler Fine Foods.The REMS was chosen to help integrate Kudlers take aim of sale system with the accounting modules including, ecumenic ledger, accounts collectable, bank reconciliation, plus charge and accounting, and security. Strengths and Weaknesses Kudlers currently runs using a point of sale system, which reports all(a) gross revenue in detail sending information to the general ledger, electronic payment clearing house, and purchasing function. Each sale is transmitted into the general ledger automatically recording debits and credits, calculating the cost of goods sold, calculating first in first out inventory levels, and net profit.The POS system sends automatic transmission for credit sales to the financial institution. With each sale the POS system also adjusts inventory on hand, records discounted purchases, and tracks ordering. Having these systems incorpora te eliminates potential posting errors. The Entrepreneur (2014) website states that a POS system should stomach a business to analyze sales data, narrow down how each spot sells, adjust for purchasing levels, maintain sales history for future purchases, return of pricing accuracy by use of barcodes scanners and credit card authorizations. before long the stores are attached through a T3 course of study.According to Data-Connect (2014), A T3 line is an radical high-speed connection capable of transmitting data at range up to 45 Mbps. A T3 line is equal to approximately 672 fix voice-grade telephone lines, which is fast enough to transmit full-motion, real-time video, and very great(p) databases over a busy network (T3 comprised of 28 T1 lines). T3 communication lines are generally used for larger corporations, and can be expensive averaging more or less $3000 per month (Data-Connect, 2014). Having this system helps to ensure all three stores remain connected and gives the able to communicate effectively.The disadvantage of a T3 line is that it is hardware ground and could crash. If a business does not have proper back up files and storage, information could be lost. A weakness within Kudler Fine Foods is with manual of arms de just now in the general ledger module and on hard currency purchases within the accounts payable module. When dealing with local festern produce, some growers affirm on cash payments, which lead to manually entering the information into the accounts payable system. This leaves room for error from incorrect entry. This is also true for manual entry within the general ledger.Kudler Fine Foods also lacks a module for asset management and accounting. The company currently uses a spreadsheet software program that is not integrated with the current REMS. This could lead to errors in correctly reporting financial information, as well as leading to additional manual entries. Opportunities Integration of all systems and procedure s would greatly increase the accuracy of Kudler Fine Foods accounting system. It would be in the best interest of Kathy to contact Smith Consulting to review the current REMS, and influence what is needed to integrate the asset management and accounting module.Integrating this module will eliminate the spreadsheet software that is currently used. It would also be needed to inform the cash payment vendors with Smith Consulting to determine if the current REMS could handle such transactions, which would further eliminate manual entry. Another opportunity would be to look other hardware to connect the three stores that would be cheaper for the company. Currently the T3 line is designed for large corporations. Some suggestions would be to research a calumniate storage for businesses. Cloud storage offers the same features as the T3 line but offers backup assistance.Cloud storage is also cheaper, cutting down on the business expenses (Dropbox, n. d. ). Cloud storage is good for small er companies, with less expense, and will grow with the companys needs. Threats Kudler Fine Foods currently does not have a policy for security. The companys REMS offer security features such as passwords, dollar limits, and limited access, without a security police or audits the business is at threat of embezzlement, hacking, and unforeseen errors. Kudlers currently does not have an IT department to fall back on when there are issues with the software or hardware within the business.Without having an IT department the business could encounter computer or network related issues that would not be handled timely causation disruption of business. Without an IT department Kudlers must rely on outside(a) consulting to help repair any issues that would arise. Incorporating IT within the company would eliminate dearly-won and time consuming repairs. Conclusion Although there is some potential for breeding within Kudler Fine Foods, for the most part the company is on the proficient tra ck. Integrating all systems and policies would eliminate manual entries.Kathy Kudler should contact Smith Consulting to determine how the REMS system can be upgraded to benefit the companys needs. as well as looking into different storage systems that are less costly and able to grow with the business could increase profitability. Lastly the threats within the business need to be addressed to ensure that the company does not fall at risk to fraud or other potential financial issues. Addressing the said(prenominal) items would ensure better business practices and procedures for Kudler Fine Foods.